Microsoft Outlook CHEAT SHEET

A visual cheat-sheet for the 210 keyboard shortcuts found in Microsoft Outlook

Sections

Cards

#Keyboard Shortcuts

Frequently used

Shortcut	Action
`Esc`	Close
`Alt` `H`	Go to Home tab
`Ctrl` `Shift` `M`	New message
`Alt` `S`	Send
`Alt` `N`	Insert file
`Ctrl` `Shift` `K`	New task
`Delete`	Delete
`Ctrl` `E`	Search
`Ctrl` `R`	Reply
`Ctrl` `F`	Forward
`Ctrl` `Shift` `R`	Reply all
`Ctrl` `C`	Copy
`Alt` `S`	Send/Receive
`Ctrl` `2`	Go to calendar
`Ctrl` `Shift` `A`	Create appointment
`Alt` `H` `M, V`	Move to folder
`Alt` `J` `A`	Attachment Save As

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Basic navigation

Shortcut	Action
`Ctrl` `1`	Switch to Mail view
`Ctrl` `2`	Switch to Calendar view
`Ctrl` `3`	Switch to Contacts view
`Ctrl` `4`	Switch to Tasks view
`Ctrl` `5`	Switch to Notes
`Ctrl` `6`	Switch to Folders list in the Folder pane
`Ctrl` `7`	Switch to Shortcuts
`Ctrl` `.`	Switch to next open message
`Ctrl` `,`	Switch to previous open message
`Ctrl` `Shift` `Tab`	Move between Folder/Outlook/Reading/To-Do
`Ctrl` `Tab`	Move around message header lines in the Folder pane
`Arrows`	Move around within the Folder pane
`Ctrl` `Y`	Go to a different folder
`Ctrl` `E`	Go to the Search box
`Alt` `Up`	In the Reading pane, go to the previous message
`Space`	In the Reading pane, page down through text
`Shift` `Space`	In the Reading pane, page up through text
`Left/Right`	Collapse or expand a group in the email message list
`Alt` `B/Left`	Go back to previous view in the main Outlook window
`Alt` `Right`	Go forward to next view in the main Outlook window
`Ctrl` `Shift` `W`	Select the InfoBar and, if available, show menu of commands

{.shortcuts}

Shortcut	Action
`Ctrl` `E`	Find a message or other item
`Esc`	Clear the search results
`Ctrl` `Alt` `A`	Expand the search to include all items in module you are in
`Ctrl` `Shift` `F`	Use Advanced Find
`Ctrl` `Shift` `P`	Create a Search folder
`F4`	Search for text within an open item
`Ctrl` `H`	Find and replace text/symbols in Reading pane
`Ctrl` `Alt` `K`	Expand search to include items from the current folder
`Ctrl` `Alt` `Z`	Expand search to include subfolders

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Create an item or file

Shortcut	Action
`Ctrl` `Shift` `A`	Create an appointment
`Ctrl` `Shift` `C`	Create a contact
`Ctrl` `Shift` `L`	Create a contact group
`Ctrl` `Shift` `X`	Create a fax
`Ctrl` `Shift` `E`	Create a folder
`Ctrl` `Shift` `Q`	Create a meeting request
`Ctrl` `Shift` `M`	Create a message
`Ctrl` `Shift` `N`	Create a note
`Ctrl` `Shift` `H`	Create an Office document
`Ctrl` `Shift` `S`	Post to the selected folder
`Ctrl` `T`	Post a reply in the selected folder
`Ctrl` `Shift` `P`	Create a Search folder
`Ctrl` `Shift` `K`	Create a task

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Commands in most views

Shortcut	Action
`Ctrl` `S`	Save (except in Tasks view)
`Alt` `S`	Save and close (except in Mail view)
`F12`	Save as (only in Mail view)
`Ctrl` `Z`	Undo
`Ctrl` `D`	Delete an item
`Ctrl` `P`	Print
`Ctrl` `Shift` `Y`	Copy an item
`Ctrl` `Shift` `V`	Move an item
`Ctrl` `K`	Check names
`F7`	Check spelling
`Ctrl` `Shift` `G`	Flag for follow-up
`Ctrl` `F`	Forward
`Alt` `S`	Send or post or invite all
`F2`	Enable editing in a field, all views except Mail/Icon
`Ctrl` `L`	Left align text
`Ctrl` `E`	Center text
`Ctrl` `R`	Right align text

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Mail

Shortcut	Action
`Ctrl` `Shift` `I`	Switch to Inbox
`Ctrl` `Shift` `O`	Switch to Outbox
`Ctrl` `K`	Check names
`Alt` `S`	Send
`Ctrl` `R`	Reply to a message
`Ctrl` `Shift` `R`	Replay All to a message
`Ctrl` `Alt` `R`	Reply with meeting request
`Ctrl` `F`	Forward a message
`Ctrl` `Alt` `J`	Mark a message as not junk
`Ctrl` `Shift` `I`	Display blocked external content
`Ctrl` `Shift` `S`	Post to a folder
`Ctrl` `Shift` `N`	Apply Normal style
`Ctrl` `M`	Check for new messages
`Up`	Go to the previous message
`Down`	Go to next message
`Ctrl` `N`	Create a message (in Mail view)
`Ctrl` `Shift` `M`	Create a message (from any Outlook view)
`Ctrl` `O`	Open a received message
`Ctrl` `Shift` `D`	Delete and ignore a conversation
`Ctrl` `Shift` `B`	Open the Address Book
`Insert`	Add a Quick flag to an unopened message
`Ctrl` `Shift` `G`	Display the Flag for follow up dialog box
`Ctrl` `Q`	Mark as read
`Ctrl` `U`	Mark as unread
`Ctrl` `Shift` `W`	Open the MailTip in the selected message
`F4`	Find or replace
`Shift` `F4`	Find next
`Ctrl` `Enter`	Send
`Ctrl` `P`	Print
`Ctrl` `F`	Forward
`Ctrl` `Alt` `F`	Forward as attachment
`Alt` `Enter`	Show the properties for the selected item
`Ctrl` `Alt` `M`	Mark for download
`Ctrl` `Alt` `U`	Check Mark for download status
`Ctrl` `B`	Display Send/Receive progress

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Calendar

Shortcut	Action
`Ctrl` `N`	Create an appointment
`Ctrl` `Shift` `A`	Create an appointment (any Outlook view)
`Ctrl` `Shift` `Q`	Create a meeting request
`Alt` `1-0`	Show 1-10 days in the calendar
`Ctrl` `G`	Go to a date
`Alt` `=`	Switch to Month view
`Ctrl` `Right`	Go to the next day
`Alt` `Down`	Go to the next week
`Alt` `PgDown`	Go to the next month
`Ctrl` `Left`	Go to the previous day
`Alt` `Up`	Go to the previous week
`Alt` `PgUp`	Go to the previous month
`Alt` `Home`	Go to the start of the week
`Alt` `End`	Go to the end of the week
`Alt` `-`	Switch to Full Week view
`Ctrl` `Alt` `2`	Switch to Work Week view
`Ctrl` `,`	Go to previous appointment
`Ctrl` `.`	Go to next appointment
`Ctrl` `G`	Set up recurrence for an open appointment or meeting

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People

Shortcut	Action
`Ctrl` `Shift` `D`	Dial a new call
`F3`	Find a contact or other item
`F11`	Enter a name in the Search Address Books box
`Shift` `(letter)`	In Table or List view of contacts, go to first contact with letter
`Ctrl` `A`	Select all contacts
`Ctrl` `F`	Create a message with selected contact as subject
`Ctrl` `N`	Create a contact (when in Contacts)
`Ctrl` `Shift` `C`	Create a contact (any Outlook view)
`Ctrl` `O`	Open a contact form for the selected contact
`Ctrl` `Shift` `L`	Create a contact group
`Ctrl` `P`	Print
`F5`	Update a list of contact group members
`Ctrl` `Y`	Go to a different folder
`Ctrl` `Shift` `B`	Open the Address Book
`Ctrl` `Shift` `F`	Use Advanced Find
`Ctrl` `Shift` `.`	In an open contact, open the next contact listed
`F11`	Find a contact
`Esc`	Close a contact
`Ctrl` `Shift` `X`	Send a fax to the selected contact
`Alt` `D`	Open the Check Address dialog box
`Alt` `Shift` `1-3`	In contact form, display Email 1-3

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Tasks

Shortcut	Action
`Ctrl` `C`	Accept a task request
`Ctrl` `D`	Decline a task request
`Ctrl` `E`	Find a task or other item
`Ctrl` `Y`	Open the Go to Folder dialog box
`Ctrl` `N`	Create a task when in Tasks view
`Ctrl` `Shift` `K`	Create a task (any Outlook view)
`Ctrl` `O`	Open selected item
`Ctrl` `P`	Print selected item
`Ctrl` `A`	Select all items
`Ctrl` `D`	Delete selected item
`Ctrl` `F`	Forward a task as an attachment
`Ctrl` `Shift` `Alt` `U`	Create a task request
`Tab`	Switch between Folder/Tasks/To-Do
`Ctrl` `Z`	Undo last action
`Insert`	Flag an item or mark complete

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Format text

Shortcut	Action
`Alt` `O`	Display the Format menu
`Ctrl` `Shift` `P`	Display the Font dialog box
`Shift` `F3`	Switch case (with text selected)
`Ctrl` `Shift` `K`	Format letters as small capitals
`Ctrl` `B`	Make letters bold
`Ctrl` `Shift` `L`	Add bullets
`Ctrl` `I`	Make letters italic
`Ctrl` `T`	Increase indent
`Ctrl` `Shift` `T`	Decrease indent
`Ctrl` `L`	Left align
`Ctrl` `E`	Center
`Ctrl` `U`	Underline
`Ctrl` `]`	Increase font size
`Ctrl` `[`	Decrease font size
`Ctrl` `X`	Cut
`Ctrl` `C`	Copy
`Ctrl` `V`	Paste
`Ctrl` `Shift` `Z`	Clear formatting
`Ctrl` `Shift` `H`	Delete the next word
`Ctrl` `Shift` `J`	Justify text
`Ctrl` `Shift` `S`	Apply styles
`Ctrl` `T`	Create a hanging indent
`Ctrl` `K`	Insert a hyperlink
`Ctrl` `L`	Left align a paragraph
`Ctrl` `R`	Right align a paragraph
`Ctrl` `Shift` `T`	Reduce a hanging indent
`Ctrl` `Q`	Remove paragraph formatting

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Add web information to items

Shortcut	Action
`Ctrl` `K`	Insert or edit a hyperlink in the body of an item

{.shortcuts}

Printing

Shortcut	Action
`Alt` `F, P`	Open the Print tab in Backstage view
`Alt` `F, P, F`	Print an item from an open window
`Alt` `S`	Open the Page Setup dialog box from Print view
`Alt` `F, P, I`	Select a printer from Print view
`Alt` `F, P, R`	Open the Print Options dialog box

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Send/Receive

Shortcut	Action
`F9`	Start a send/receive for all defined groups
`Shift` `F9`	Start a send/receive for the current folder
`Ctrl` `M`	Start a send/receive
`Ctrl` `Alt` `S`	Define Send/Receive groups

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Visual Basic Editor

Shortcut	Action
`Alt` `F11`	Open Visual Basic Editor

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Macros

Shortcut	Action
`Alt` `F8`	Play macro

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Forms

Shortcut	Action
`Ctrl` `N`	Create an InfoPath form
`Ctrl` `Shift` `Alt` `T`	Close an InfoPath form

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Flags

Shortcut	Action
`Ctrl` `Shift` `G`	Open the Flag for Follow Up dialog box

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Color categories

Shortcut	Action
`Alt` `D`	Delete the selected category from the list in the Color categories box

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#Also see

Keyboard shortcuts for Microsoft Outlook(support.office.com)